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Instructions for Uploading Transcripts and Other Documents (for eApp users)

Scanning and transmitting your transcripts/documents for eApp users

When applying online using the eApp, you will be prompted to upload your transcript and any other required documents associated with a specific scholarship that you have added to your scholarship list.

For security purposes, before photocopying, scanning, or submitting your transcript or other document (such as a DD214), black out the first five digits of your Social Security Number (SSN) to display only the last four digits of your SSN. If your school will be transmitting your transcript, be sure to tell them to leave off your SSN.
OSAC prefers that you save your transcript saved as one file to upload, rather than as a separate file name for each page. The same applies to other multiple-page documents required by a specific scholarship. See below for naming and uploading multiple files for a single upload type.
OSAC prefers a PDF file (.pdf file extension) for uploading to your eApp, but will also accept following file extensions: .jpg, .tiff, or .gif.

Options for uploading/transmitting your scanned transcript and other documents

High School Transcript Upload Website
For your high school transcript, we have an option where you fill out a 'High School Transcript Upload Request' form to request that your high school use OSAC's secure web portal. Instructions are available on the eApp-generated request form that you give to your high school's Registrar or the person who processes transcript requests.
Transmittal Option for Transcripts (by mid January)
IDTS e-Transcript System: Certain colleges and high schools participate in IDTS e-transcript system, an electronic data transfer system that allow schools to transmit your transcript directly to OSAC. Check with your school's registrar's office. By mid-January, when we finish testing the IDTS e-transcript system, schools with IDTS can transmit transcripts to OSAC using the code 'OSACOR'.
Personal scanning options:
1. Copy Center: Scan transcripts and documents at your local copy center. If your transcript or document is more than one page, request that it be scanned into one file. You will need to provide a USB flash drive or disk to save your document. (See below for naming of your files when you have multiple files for the same upload type.)
2. School/Home scanning: Your school or home printer may have a scanner that can save documents into one file name. Save the file on your computer and when prompted by the eApp, upload your file to the eApp. (See below for naming of your files when you have multiple files for the same upload type.)

Can't save all pages into one file? Using multiple files (such as a file for each school)?

If you can't save multiple pages of a document or transcript (or transcripts from multiple schools) into a single file, then use this workaround: use a '.' (period, or dot) in the file name (an extra period outside of the file extension).

For example, John Doe has two separate transcript files from two different schools for his college transcript, so he uploads twice: one file from Portland Community College (PCC) and one from Portland State University (PSU). Normally, the most recent upload overwrites the previous upload, but by naming his files with an extra period in the name, the files are not overwritten:

He names the first file 'transcript.PCC.pdf' (or transcript.1.pdf)
He names the second file 'transcript.PSU.pdf' (or transcript.2.pdf)

Use the above naming convention (naming the file with an extra period in the name) when uploading multiple files.

Unable to scan, upload, or transmit?

When you go to the upload page in eApp, you'll have the option to indicate the reason why you cannot upload the transcript or document. When you click on the 'Can't Upload' button, eApp will produce a cover sheet with your name, eApp application number, the document description, and the reason why you can't do the upload. Print and staple this cover sheet to your paper transcript or document. The documents must be received at OSAC by the February 16 Early Bird Review or Final March 2 deadline.